Forum for the Future US: Office Manager 

Salary:  sector competitive, dependent on experience + attractive benefits

FLSA Status: Exempt 

Location: WeWork; 81 Prospect St, Brooklyn NY

 

About the role 

We are looking for a passionate, organized and process-oriented individual to manage our Brooklyn-based office and operations. This is a perfect role for a professional in administrative management energized by working within a small nonprofit focused on driving just and sustainable systems change. Reporting to and working closely with our US Director, you will have a bird’s eye view of nonprofit management and stakeholder engagement. Key accountabilities will be (1) managing financial, technology and other systems to help our office run efficiently and effectively; (2) supporting stakeholder engagement through scheduling, communications, material development or event planning and (3) ensuring our office space supports a fun, dynamic and collaborative team environment.  

 

About us 

Forum for the Future is an independent, global non-profit with a mission to accelerate systems change for a just and sustainable future. We have a 21 year track record in partnering with pioneering companies who recognize that social and environmental issues are already shaping their business context today, and want to actively create the conditions for their future success. In addition to working with these organizations one on one, we bring companies, NGOs, government representatives and others together to create action-oriented coalitions on particularly urgent and complex sustainability challenges. Examples include The Protein Challenge 2040, which is working to ensure we can feed 9 billion people with enough protein in the future; Cotton 2040, which is working to mainstream sustainable cotton; and The Net Positive Project, which is helping to create a movement of companies giving more back to society and the environment than what they take out. As a charity, we publicly share our learnings from this work through communications, events and our new School of Systems Change. 

Forum has offices in London, New York, Mumbai and Singapore. We operate as a global team, delivering both international and local projects. 

Our US office is celebrating its eighth year, working with partners including Target, Hershey’s, Omidyar Network, and Garfield Foundation, among others. We drive Forum’s full strategy – from advising organizations on a 1:1 basis to driving wider collaborations to running our School of Systems Change. 

 

About you 

To thrive in this role, you will need to have:

Experience 

You have at least five years of experience as a professional administrative assistant and/or office manager, including:

  • Liaising with and managing relationships with external and senior stakeholders, coordinating quickly and communicating professionally
  • Administering financial transactions and tracking financial data
  • Designing and managing program/project management systems and processes – coordinating staff, building budgets and managing timelines
  • Event planning and execution
  • Building / office management
  • Working knowledge of MS Outlook and Office, Excel, Salesforce and other databases

And be:

Personal qualities

  • Naturally organized and enjoy designing efficient and effective processes and practices.
  • Comfortable working with resource constraints in a fast-paced, dynamic environment
  • Passionate about building capacity and maintaining effective systems and tools for a growing office
  • Able to work independently managing multiple tasks, meeting deadlines, as well as work with manager to prioritize tasks
  • Motivated to complete routine tasks while maintaining interest and ability to proactively come up with practical solutions to administrative challenges
  • Able to build, manage and influence relationships with people at all levels both within the organisation and with external stakeholders
  • Passionate for sustainable development, and wanting to be part of a mission-driven organization

We look forward to meeting you! 

All applicants applying for U.S. job openings must be authorized to work in the United States.

 

Application process

To find out more details about this vacancy please read the job description

To apply for this role, please send your up-to-date CV and a cover letter, together with your salary expectations, to [email protected]

You should clearly explain your motivation for applying for the post and provide specific evidence demonstrating how you meet the required capabilities as detailed in the job description. We will not consider applications without cover letters tailored to this opportunity. This information will be used to decide whether or not to invite you for interview. Your cover letter should be no longer than two A4 pages.

 

We kindly ask you not to attach or insert your photograph in your CV or cover letter, nor put your name or surname anywhere in the letter. As part of our commitment to equal opportunities, we have introduced ‘name blind’ recruitment, to help reduce unconscious bias when screening applications. By removing these details from the application, it helps our recruiting team to evaluate people on their skills and experience instead of factors that can lead to unconsciously biased decisions. 

Closing date for applications: 11:59 pm BST on Sunday 9th June 2019.

 

We reserve the right to close vacancies before the specified closing date, should a large number of applications be received. Please apply early to avoid disappointment.

 

Our recruitment process 

We have several stages to our recruitment, including shortlisting based on our review of your applications, followed by telephone screening and in-person interviews and testing. Please note that interviews for this vacancy will be scheduled at the end of June and into early July

Please note we are unable to respond to all applications. If you have not heard from us within the three weeks of the closing date, please assume we are not taking your application further. 

Once you have completed this application, we ask you to also complete our Equal Opportunities form.