Job Title: Executive Assistant and Office Coordinator

Reports to: Managing Director, Forum for the Future US

FLSA Status: Exempt      

Benefits Offered: 401K, Dental, Life, Medical, Vision

Employment type: Full-Time

We are looking for a passionate, organized and process-oriented individual to administer and coordinate our Brooklyn-based operations. This is a perfect role for a professional in administrative management energized by working within a small nonprofit focused on driving just and sustainable systems change. Working closely with our US Managing Director, you will have a bird’s eye view of nonprofit management and stakeholder engagement. Key accountabilities will be (1) supporting stakeholder engagement through scheduling, travel arrangements, communications and material development; (2) managing financial, technology and other systems to help our office run efficiently and effectively; (3) providing project and event support, particularly for our School of Systems Change; and (4) ensuring our office space supports a fun, dynamic and collaborative team environment.

For full details of the job, please download the PDF job description here.

About Forum for the Future

Forum for the Future is an independent, global non-profit with a mission to accelerate systems change for a just and sustainable future. We have a 21 year track record in partnering with pioneering companies who recognize that social and environmental issues are already shaping their business context today, and want to actively create the conditions for their future success. In addition to working with these organizations one on one, we bring companies, NGOs, government representatives and others together to create action-oriented coalitions on particularly urgent and complex sustainability challenges. Examples include The Protein Challenge 2040, which is working to ensure we can feed 9 billion people with enough protein in the future; Cotton 2040, which is working to mainstream sustainable cotton; and The Net Positive Project, which is helping to create a movement of companies giving more back to society and the environment than what they take out. As a charity, we publicly share our learnings from this work through communications, events and our new School of Systems Change. 

Forum has offices in London, New York, Mumbai and Singapore.

We operate as a global team, delivering both international and local projects. 

Our US office is celebrating its eighth year, working with partners including Target, Danone North America, FoodCorps, Omidyar Network, and Garfield Foundation, among others. We drive Forum’s full strategy – from advising organizations on a 1:1 basis to driving wider collaborations to running our School of Systems Change.

About our ideal candidate 

Experience 

You have at least five years of experience as a professional executive or administrative assistant and/or office manager, including:

  • Liaising with and managing relationships with external and senior stakeholders, coordinating quickly and communicating professionally
  • Scheduling calendar commitments and travel arrangements
  • Administering financial transactions and tracking financial data
  • Writing and editing communications
  • Designing and managing program/project management systems and processes – coordinating staff, building budgets and managing timelines
  • Building / office management including coordinating with vendors and implementing systems
  • Proficient in MS Outlook and Office, Excel, CRM and other databases
  • Event planning and execution (not required but a bonus)

Skills: 

  • Naturally organized with experience of designing efficient and effective processes and practices
  • Excellent writing and editing skills, including drafting correspondence and communication materials, tailoring language and style to different audiences.
  • Good financial planning skills with experience working with Excel
  • Fluency in written and spoken English

Personal qualities: 

  • You are extremely organized and have a keen eye for detail
  • You are motivated to complete administrative tasks while proactively coming up with practical solutions to challenges
  • You are passionate about building capacity and maintaining effective systems and tools for a growing office
  • You are able and willing to learn new tasks and software as required
  • You are comfortable working with resource constraints in a fast-paced, dynamic environment
  • You are able to work independently managing multiple tasks, meeting deadlines, as well as work with your manager to prioritise tasks
  • You have strong interpersonal skills; able to build, manage and influence relationships with people at all levels - both within the organization and with external stakeholders
  • You love building happy and well-functioning teams, and thinking about ways to build team culture
  • You are passionate about sustainable development, and want to be part of a mission-driven organization

 

We look forward to meeting you! 

To apply: please send your resume and a covering letter detailing how you meet the specifications of our ideal candidate to [email protected]. Applications will be reviewed on a rolling basis.

Forum for The Future US values diversity and is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status or medical condition.

Please note we are unable to respond to all applications. If you have not heard from us within the three weeks of the closing date, please assume we are not taking your application further.